Flying club and aero club management software
Keep track of all your aircraft, flight times, club members and payments — easily with Flylogs.
Free plan forever · 30-day Premium trial · no credit card, no demo, no sales call
Currently on Flylogs
- 600Companies
- 960Aircraft
- 159,002Flights logged
- 5,264Pilots
One platform for the fleet, the members and the money
Keep track of all your aircraft, flight times, club members and payments — easily with Flylogs. Schedule flights while controlling aircraft flight time and maintenance. Streamline your operations making data management easy and fast for everyone from the CEO to pilots and TMAs.
- Online flight schedule and aircraft availability calendar
- One-click billing solution with configurable aircraft rates
- Download billing reports in Excel
- EASA format logbook export
- Maintenance tracking and due date alerts
- Pilot currency and medical certificate expiration alerts
- Aircraft self-booking for authorized pilots
- E-learning and flight training management
Flying clubs and aero clubs already running on Flylogs
From two-aircraft clubs to multi-base organisations across Europe, Africa and the Americas.
Online flight schedule and self-booking
Easy-to-use flight schedule for all your aircraft. Pilots can receive instant email notifications and confirm flights if needed. Track schedule cancellations and aircraft maintenance windows directly from the schedule tool. Enable aircraft self-booking so your pilots can schedule flights on authorized aircraft with automatic confirmation emails.
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One-click billing solution
Avoid billing errors by configuring aircraft rent prices in Flylogs. One click is enough to create the billing record. Configure special rates for specific pilots as needed. Download billing reports in Excel and create flight time reports in minutes.
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Maintenance and currency tracking
Do not allow the lack of time to run into oversights. Flylogs keeps track of maintenance times and all due dates — both for aircraft maintenance and pilot currency checks and medical certificate expiration dates. Automatic alerts ensure nothing slips through.
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EASA format logbooks
Extract flight logbooks in a click to cross-check data with physical books. Create flight time reports in a minute. Download logbooks as Excel spreadsheets. All flight times are automatically calculated and instantly available for administrators.
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Everything else your club runs on
E-learning and training management
Both ground school subject management and flight mission progress tracker included. Designed for pilot e-learning — unlike generic tools, Flylogs has specific features for ATOs to create subjects, classrooms and online multimedia. Keep track of class attendance, exam results and flight training progress.
Company-level email newsletters
Send email newsletters to all members, all flight instructors or only the users you select. Flylogs also sends automatic notifications about expiration dates and other important events, keeping your whole club informed without extra manual effort.
Multi-base organization
Create different bases to keep aircraft, pilots and operations organized by location. Everybody will be informed of the relevant information regarding everything — aircraft, maintenance, rosters, documentation, and more. Create unlimited aircraft, pilots and flights.
Take Flylogs mobile
Native iOS & Android apps for your crew — always-on access to schedules, flight data, documents and safety reports.
Your data is always safe with us
Flylogs stores your data encrypted in private servers, performing 4 daily backups.
- Encrypted Storage
- 4 Daily Backups
- GDPR Compliant
- 99.9% Uptime History
Simple, transparent pricing
Subscriptions are billed annually. We also offer paid support plans and migration services.
Frequently asked questions
Is there a free plan for small clubs?
Yes, and it's a real plan rather than a trial: 100 pilots, 3 active aircraft and unlimited flights. Plenty of clubs run on it permanently.
Do we pay per member?
No. Plans are priced by active aircraft, and members are unlimited. A club with three aircraft pays the same whether it has 20 members or 200.
Can members book aircraft themselves?
Yes. You authorise which members can book which aircraft, and they book directly from the web or the mobile app with automatic confirmation.
Will it tell us when someone's medical or currency is about to expire?
Yes. Licence, rating, medical and currency dates are tracked per member with automatic alerts to the member and the committee before the date — the European and United States requirements this supports are in the comparison table further down this page.
Can we get the billing into our club accounts?
Billing records are generated from actual flown times at each aircraft's rate, including special member rates, and export to Excel for your accounting.
We're a club that also trains. Does that work?
Yes — that's common, and many clubs are declared training organisations. Ground school, class attendance, exams and student progress tracking are in the training plans, in the same system as the club's booking and billing.
How do we move our existing data across?
Aircraft, members and historical flight data can be imported. Most clubs run both systems for a month before switching over, which makes the changeover uneventful.
Can we run more than one airfield?
Yes. Each base keeps its own aircraft, instructors and operating hours while the fleet and the member records stay shared across the club.
Is our data ours, and can we get it out?
Yes. Flight records and reports export to Excel, and there is a documented REST API if the club wants to connect its own systems.
Modernize your flying club today
Free sign up, no credit card required. 30-day Premium trial included.
Create Free Account →Features
- Flight Schedule Planner
Booking, confirmations & availability
- Billing & Payments
Automatic billing & prepaid packages
- Aircraft Maintenance
Jobs, work orders & auto-scheduled plans
- Flight Records & Statistics
Digital logbooks, filters & Excel export
- Online Training Management
Courses, exams & student progress
- Multiple Bases
Multi-location & multi-client ops
Most flying clubs are run by people who'd rather be flying. The booking sheet lives in one place, the hours in another, the member accounts in a spreadsheet on the treasurer's laptop, and the maintenance dates in someone's head.
It holds together because a few volunteers put in the hours. It stops holding together the month one of them steps down.
Flylogs puts the whole club in one place: aircraft booking, flight times, maintenance, member accounts and billing, currency and medical expiry, and the club newsletter. Members book their own flights. The system calculates the hours. The treasurer stops rebuilding the same spreadsheet every month.
A month in the life of the committee
- 01A member wants to fly on Saturday.
They open the app, see what's free, and book it themselves. No phone call to the booking secretary, no double-booking, and an aircraft that's out for maintenance simply isn't offered.
- 02They fly.
Times are logged once and land in the aircraft's record, the member's logbook and the billing record at the same time. Nobody transcribes anything on Sunday evening.
- 03Mid-month, a licence is about to lapse.
Flylogs has been watching medical and currency dates since the day they were entered, and it warns the member and the committee before the date, not after. A club's worst afternoon is discovering someone flew out of currency; this is the feature that prevents it.
- 04An aircraft approaches a maintenance interval.
The hours are already there, because they came from the flights. The alert goes out with enough notice to book the slot rather than cancel a weekend of bookings.
- 05Month end.
The treasurer generates the billing from what was actually flown, at each aircraft's configured rate, with special rates applied for the members who have them. It exports to Excel for the club accounts. What used to be an evening's work is a few minutes.
- 06And the newsletter goes out
to all members, or just the instructors, from the same system that already knows who they are.
What it costs, plainly
Most clubs start on the free tier and stay there a while. It allows 100 pilots, 3 active aircraft and unlimited flights — which covers a genuinely large number of clubs completely.
When you outgrow it, Club Essentials is $720 a year for 5 active aircraft: scheduling, billing and payment records, and maintenance tracking, with unlimited document folders. That's the whole club, not per member.
Clubs that also train run Premium at $1,190 a year for up to 30 aircraft, which adds the theory knowledge system and safety management.
Prices are published, you sign up yourself, and no card is needed to start. There is no per-member fee, no per-seat licence and no call with a salesperson before you can see the product. If your committee needs a quote for the AGM, the pricing page is the quote.
Everything the club runs on
Billing that happens when the flight is confirmed
This is the job that burns out club treasurers: collecting the hours, applying the right rate per member, chasing what's owed, and rebuilding the same spreadsheet every month. Flylogs makes the billing record a consequence of confirming the flight, so the month is already done by the time the treasurer looks at it.
- 01The flight is flown.
Times are captured once, against the aircraft, the crew and the booking — no separate billing entry to key in afterwards.
- 02The flight is confirmed.
Confirmation is the trigger. The moment a flight moves to confirmed, Flylogs raises its billing record automatically — you are not remembering to bill anything.
- 03The rate is chosen for you.
Flylogs selects the applicable rate from the aircraft, the flight type and the billing profile of the person flying, then itemises flight time, taxes, fuel, handling and any extras.
- 04You check it, or you don't.
Every value stays editable before it is saved, so an unusual trip can be adjusted. Everything else simply goes through.
Set each aircraft's rate once. Every confirmed flight on that aircraft is billed at it without anyone deciding.
Instructors, committee members or students on an agreed rate get theirs applied automatically, not remembered.
Members can buy hours up front at an agreed rate, with the balance drawn down per flight and the remaining hours and expiry visible to both of you.
Flight, taxes, fuel, landing and extras itemised separately, and every value editable before it is saved.
Each member has a billing history and account balance, so "what do I owe the club" answers itself.
Pending, invoiced and paid at a glance, filterable by member, aircraft or date, and exported to Excel for whoever does the books.
It also survives a change of treasurer, which is the real point: the billing rules live in the system rather than in one volunteer's spreadsheet and their memory of who pays what.
What your club has to keep, and how Flylogs covers it
Clubs are lighter on paperwork than training organisations, but the obligations don't disappear. Each European requirement is listed with its nearest United States counterpart, and with what the platform does about it.
| What it covers | Europe — EASA | United States — 14 CFR | How Flylogs covers it |
|---|---|---|---|
| Recording flight time | Part-FCL — recording of flight time (FCL.050) | §61.51 Pilot logbooks | Times are logged once and land in the aircraft record, the member's logbook and the billing record together, with EASA-format export. |
| Recency to carry passengers | Part-FCL — recent experience (FCL.060) | §61.57 Recent flight experience: Pilot in command | Recency is tracked per member from the flights themselves, with alerts before the date rather than after it. |
| Periodic proficiency | Part-FCL — revalidation by experience or proficiency check | §61.56 Flight review | Rating and check validity tracked per member, with expiry alerts to the member and the committee. |
| Medical validity | Part-MED — medical certification | §61.23 Medical certificates: Requirement and duration | Medical expiry tracked per member from the date it is entered, alerting both the member and the committee. |
| Aircraft inspections | Part-ML / Part-M — maintenance programme for light aircraft | §91.409 Inspections | Hours accumulate from the flights, so maintenance and inspection due dates are current rather than slightly behind. |
| If the club also trains — approval | Part-DTO for declared training; Part-ORA ORA.ATO.100 ScopeORA.ATO.105 Application for an ATO | Instruction under Part 61, or a certificated school under Part 141 Subpart A | Courses, classes and student records are available on the training plans, in the same system as booking and billing. |
| If the club also trains — records | ORA.GEN.220 Record-keepingORA.ATO.120 Record-keeping | §141.101 Training records | A student file with enrolment, lessons, grades and attendance, exportable as one record. |
| If the club also trains — safety management | ORA.GEN.200 Management system | No Part 141 SMS requirement — see 14 CFR Part 5 | Confidential occurrence reporting with ICAO risk scoring and corrective actions tracked to closure. |
Part-ORA references follow the consolidated Annex VII (Part-ORA) to the Aircrew Regulation and the FAA references follow 14 CFR as published on eCFR; the Part-FCL, Part-MED and Part-ML entries are given at Part level because the applicable rule depends on your licence, aircraft and national authority. National variations are common for clubs in particular. Confirm the current text with your authority before relying on this table for a compliance decision. Flylogs is software, not an approval: the organisation holds the certificate and remains responsible for compliance. What we commit to is that the records, evidence and alerting each rule expects are there when an inspector asks.