Complete flight school management software
Modernize and streamline flight training management and operations. Designed to comply with EASA FCL and FAA regulations.
Free plan forever · 30-day Premium trial · no credit card, no demo, no sales call
Currently on Flylogs
- 600Companies
- 960Aircraft
- 159,002Flights logged
- 5,264Pilots
One platform from enrolment to skill test
Flylogs is an online service that helps modernize and streamline flight training management and operations in pilot schools worldwide. Designed to comply with EASA FCL and FAA AC 61-65e, AC 120-78 and Part 61 guidelines. Give your flight instructors the best tool to boost efficiency — improve student communication and satisfaction.
- Designed to comply with EASA FCL and FAA AC 61-65e
- Distance and on-site training course management
- Student progress tracking and flight missions
- Online tests and multimedia content
- Complete flight schedule planner
- Pilot duty time and flight time monitoring
- Student billing and payment tracking
- Aircraft, FI and student digital logbooks
Flight schools and ATOs already running on Flylogs
From two-aircraft clubs to approved training organisations across Europe, Africa and the Americas.
Training courses and classes
Enjoy the benefits of using an ATO-specific tool for all your pilot e-learning needs. Manage training courses, subjects and classes, and make class handouts — including multimedia content — available to students online. Make it easy for teachers to set up online remote classes and track class attendance.
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Flights and ground school scheduling
Flylogs allows flight schools and ATOs to schedule both flights and theoretical classes easily. Use the Flylogs Smart Calendar to double-check instructor, student and aircraft availability. When needed, use the option to ask pilots to confirm the proposed flights. Have full visibility of scheduled flights, flights pending confirmation and canceled flights for the upcoming week and month.
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Student progress tracking and attendance
Keep track of class attendance, exam results and flight training progress. On each student's profile, both students and instructors will find a snapshot of all flight missions and exercises that have been completed or are pending completion.
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Student billing
Ensure flight hours and tuition fees are billed to students correctly and in a timely manner. Flylogs has a specific tool for accountants to keep track of billed flights and transfer data easily into your accounting system. Students can also keep track of their pending bills from their own profile.
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Everything else your school runs on
Student evaluation and exams
Teachers can schedule exams and record students' grades, which appear on each individual student profile. After a training flight, instructors easily track which flight exercises the student completed and evaluate their performance during each exercise — even on the go from a mobile device.
Documentation and SMS
Publish internal and public documents for pilots and students. Check read receipts and upload new versions of the same document. A complete SMS system is embedded into Flylogs — encourage your team to be proactive by giving them the option to create online safety reports directly from any flight.
Unlimited flight data storage
All your flights are safely stored in Flylogs. Complete flight time statistics and Excel download option. Different pilot level accounts with login and contact information. Pilot documentation and automatic expiration alerts keep your records always current.
Take Flylogs mobile
Native iOS & Android apps for your crew — always-on access to schedules, flight data, documents and safety reports.
Built for the records your authority asks for
Whichever regime you are approved under, the requirement is the same: produce the record, show it hasn't been altered, and say which manual applied at the time. Flylogs is built for both.
EASA — ATOs and DTOs
- ORA.GEN.220 record traceability
- ORA.ATO.120 training records
- Approved course and syllabus mapping
- Head of Training oversight
- Instructor and examiner privileges
- Training manual version control
- ORA.GEN.160 occurrence reporting
- Licence and medical expiry alerts
- EASA-format logbook export
FAA — Part 141 schools
- Immutable audit trail
- Digital signatures
- Curriculum / TCO mapping
- Stage check workflows
- Chief Instructor approvals
- Instructor currency tracking
- Graduation certificate generation
- Student record retention controls
- FAA audit export package
Your data is always safe with us
Flylogs stores your data encrypted in private servers, performing 4 daily backups.
- Encrypted Storage
- 4 Daily Backups
- GDPR Compliant
- 99.9% Uptime History
Simple, transparent pricing
Subscriptions are billed annually. We also offer paid support plans and migration services.
Frequently asked questions
Is Flylogs suitable for a small flight school?
Yes. Schools with two aircraft and schools with thirty run on the same platform — the difference is which modules you turn on. The free tier exists precisely so a small school can start without a budget conversation.
Does it work for both EASA and FAA operations?
Yes, and for schools operating under both. Courses, records and duty tracking are configured per organisation, so an ATO in Europe and a Part 141 school in the United States each get the structure their authority expects. The comparison table further down this page shows where the two regimes line up.
Can we manage ground school as well as flying?
Yes. Classes, subjects, handouts, multimedia content, attendance and online exams are part of the same course as the flight lessons, not a separate system.
What happens to our existing training records?
Aircraft, people and historical flight data can be imported. Most schools keep the old records archived and start clean records in Flylogs from a chosen date, which keeps the audit trail unambiguous.
Does it work offline?
Yes. Instructors and students can log flights and file safety reports from the mobile apps without a connection, and everything syncs when they're back in range.
How does Flylogs compare to FlightLogger, Aviatize or Flight Schedule Pro?
The main differences are scope and how you buy. Flylogs covers scheduling, training records, safety management, maintenance and billing in one system rather than as separate products, and you can start on a free tier without a demo. Detailed comparisons are on our comparison pages.
Does Flylogs help with an SMS?
Yes, and this is where the two regimes differ most. EASA requires a management system including safety management under ORA.GEN.200; the FAA does not impose an SMS requirement on Part 141 schools. Flylogs provides confidential occurrence reporting, ICAO risk-matrix scoring, corrective actions and Annex 19 classification either way.
Can we run more than one airfield?
Yes. Each base can have its own aircraft, instructors and operating hours while the fleet and training records stay shared — the equivalent of what §141.91 calls a satellite base.
How long does it take to get running?
Creating an account and scheduling a first flight takes minutes. Building your approved courses properly takes longer and is worth doing carefully — that structure is what makes the records useful later.
Modernize your flight school today
Free sign up, no credit card required. 30-day Premium trial included.
Create Free Account →Features
- Online Training Management
Courses, exams & student progress
- Flight Schedule Planner
Booking, confirmations & availability
- Duty Time Management
EASA/FAA duty limits, alerts & reports
- Aircraft Maintenance
Jobs, work orders & auto-scheduled plans
- Safety Management (SMS)
Report events, track & resolve risks
- Billing & Payments
Automatic billing & prepaid packages
Most flight schools don't run one system. They run a scheduler for the bookings, a spreadsheet for student progress, a shared drive for the manuals, a second spreadsheet for instructor hours, and an accounting tool that never quite matches what was actually flown.
It works, until an authority asks for a student's complete training file and someone spends two days assembling it from four places.
Flylogs is one platform for the whole operation: bookings, training records, student progress, exams, duty time, documentation, safety reporting and billing, all against the same aircraft and the same people. Built for EASA ATOs and DTOs and for FAA Part 61 and Part 141 schools, with a free tier you can start on today without talking to anyone.
What's in the platform
Billing that happens when the flight is confirmed
Schools lose money in the gap between flying and invoicing — the lesson nobody logged, the rate applied from memory, the month reconciled from a spreadsheet three weeks late. Flylogs closes that gap by making billing a consequence of confirming the flight rather than a separate job at month end.
- 01The flight is flown.
Times are captured once, against the aircraft, the crew and the booking — no separate billing entry to key in afterwards.
- 02The flight is confirmed.
Confirmation is the trigger. The moment a flight moves to confirmed, Flylogs raises its billing record automatically — you are not remembering to bill anything.
- 03The rate is chosen for you.
Flylogs selects the applicable rate from the aircraft, the flight type and the billing profile of the person flying, then itemises flight time, taxes, fuel, handling and any extras.
- 04You check it, or you don't.
Every value stays editable before it is saved, so an unusual trip can be adjusted. Everything else simply goes through.
A student on a package pays their rate, a club member pays theirs, and the correct one is applied without anyone choosing it.
Students prepay blocks of hours at an agreed rate. Flylogs picks the right package per flight, draws the hours down, and tracks the balance and expiry in real time.
Instruction is billed alongside the aircraft on the same record, from the same flight, rather than reconstructed from a diary.
Flight, taxes, fuel, handling and extras broken out separately, all editable before saving.
A full billing history per student, so the answer to "what do I owe" is one screen rather than an afternoon.
Pending, invoiced and paid across every student and aircraft, filterable by person, aircraft, date or status, and exportable to Excel for your accounts.
Rates, VAT and currency are configured once per aircraft and flight type. After that, the month's invoicing is a review rather than a rebuild.
Records that survive an audit
Regulators don't ask whether you have the data. They ask whether you can produce it, show it hasn't been altered, and say which version of the manual applied at the time. The two regimes ask for the same thing in different words — so here is each requirement with its counterpart alongside it.
ORA.GEN.220 Record-keeping requires a system giving adequate storage and reliable traceability of all activities, with records protected from damage, alteration and theft. ORA.ATO.120 Record-keeping adds the training records themselves. Flylogs holds training records against the student, the course and the instructor, with change history, so traceability isn't something you reconstruct afterwards.
14 CFR §141.101 Training records requires the date the student was enrolled, a chronological log of course attendance, subjects and flight operations covered, the names and grades of any tests taken, and the date the student graduated, terminated or transferred — kept at least one year afterwards. That is the shape of a Flylogs student record, produced as a single export.
Retention periods and the exact records required vary by authority and by course. Flylogs applies no automatic deletion, so the platform is never the reason a record isn't there when an inspector asks for it.
What the rules ask for, and how Flylogs covers it
Every requirement below is one we built the product against, with the European rule and its United States counterpart side by side. If you operate under both regimes — or plan to — this is the map, and the last column is what the platform does about it.
| What it covers | EASA — Part-ORA | FAA — 14 CFR | How Flylogs covers it |
|---|---|---|---|
| Scope of the approval | ORA.ATO.100 ScopeORA.ATO.105 Application | Part 141 Subpart A — General | Courses, aircraft and instructors are configured per organisation, so what the system allows is the scope you were approved for. |
| Management and quality system | ORA.GEN.200 Management system | §141.83 Quality of training | Safety reporting, document control and record change history in one system, so the evidence for the management system is a by-product of daily use. |
| Named post holders | ORA.GEN.210 Personnel requirementsORA.ATO.110 Personnel requirements | §141.33 Personnel§141.35 Chief instructor qualifications§141.36 Assistant chief instructor qualifications§141.37 Check instructor qualifications | Roles and permissions per person, with instructor and examiner privileges recorded against the individual. |
| Responsibilities of the head of training | ORA.ATO.110 Personnel requirements | §141.85 Chief instructor responsibilities§141.87 Change of chief instructor | The head of training sees cohort progress, instructor loading and every grade without asking anyone for a report. |
| Facilities and briefing areas | ORA.GEN.215 Facility requirements | §141.43 Pilot briefing areas§141.45 Ground training facilities | Ground school classes are scheduled as their own sessions, with attendance recorded against each one. |
| Aerodromes and operating sites | ORA.ATO.140 Aerodromes and operating sites | §141.38 Airports | Each base carries its own aircraft, instructors and operating hours while the fleet stays shared. |
| Aircraft and simulators used for training | ORA.ATO.135 Training aircraft and FSTDs | §141.39 Aircraft§141.41 Full flight simulators, flight training devices, aviation training devices, and training aids | Airworthiness tracked by hours, cycles and calendar, with an unfit aircraft blocked from dispatch rather than flagged afterwards. |
| The approved course itself | ORA.ATO.125 Training programmeORA.ATO.225 Training programme | Part 141 Subpart C — Training Course Outline and Curriculum | Subjects, lessons and syllabus items are built as the course is approved, and student progression follows them. |
| Manuals | ORA.ATO.130 Training manual and operations manual | Part 141 Subpart C — Training Course Outline and Curriculum | Manuals and revisions distributed with read tracking and version history, so you can show who saw which revision and when. |
| Taking a student on | ORA.ATO.145 Pre-requisites for training | §141.93 Enrollment | Enrolment date, prerequisites and licence and medical validity are recorded at the point of enrolment. |
| Classroom instruction | ORA.ATO.305 Classroom instruction | §141.81 Ground training | Ground school classes with handouts, multimedia content and attendance taken against the class. |
| Flight instruction | ORA.ATO.125 Training programme | §141.79 Flight training | Every lesson is graded against its syllabus item, and the flight lands in the aircraft, instructor and student logs together. |
| Training records | ORA.GEN.220 Record-keepingORA.ATO.120 Record-keeping | §141.101 Training records | One student record — enrolment, lessons, grades, attendance, exams, expiries — produced as a single export. |
| Completion of the course | ORA.ATO.125 Training programme | §141.95 Graduation certificate | Course completion is recorded against the student with the full training history behind it. |
| Additional locations | ORA.ATO.140 Aerodromes and operating sites | §141.91 Satellite bases | Additional airfields run from the same account as one organisation. |
| Keeping equipment serviceable | ORA.GEN.215 Facility requirements | §141.89 Maintenance of personnel, facilities, and equipment | Maintenance plans, defect reports and MEL items attached to each aircraft and visible before booking. |
| Changes to the organisation | ORA.GEN.130 Changes to organisationsORA.GEN.135 Continued validity | §141.87 Change of chief instructor§141.91 Satellite bases | Records and documents carry change history, and role changes are tracked per person. |
| Findings and corrective action | ORA.GEN.150 FindingsORA.GEN.155 Immediate reaction to a safety problem | §141.83 Quality of training | Findings carry corrective actions with an owner and a due date, tracked to closure. |
| Occurrence and safety reporting | ORA.GEN.160 Occurrence reporting | No Part 141 equivalent — see 14 CFR Part 5 (SMS) and the FAA ASRS | Confidential occurrence reporting with ICAO risk-matrix scoring and Annex 19 classification, filed from a phone if needed. |
EASA references follow the consolidated Annex VII (Part-ORA) to the Aircrew Regulation; FAA references follow 14 CFR Part 141 as published on eCFR. Safety management is the clearest asymmetry: EASA requires a management system including safety management under ORA.GEN.200, while the FAA does not impose an SMS requirement on Part 141 schools. Rules are amended — confirm current text with your authority before relying on this table for a compliance decision. Flylogs is software, not an approval: the organisation holds the certificate and remains responsible for compliance. What we commit to is that the records, evidence and alerting each rule expects are there when an inspector asks.
Start free, and no, there's no sales call
You can create an account, add your aircraft and schedule your first flight today. The free tier is a real tier, not a countdown — small schools and clubs run on it. When you outgrow it, pricing is published and you upgrade yourself.
Bringing an existing operation across: import your aircraft and people, build your courses as they're approved, and run the new system alongside the old one before you switch. Keeping the historical records archived and starting clean records in Flylogs from a chosen date keeps the audit trail unambiguous.